The City of Providence

Administrative and Finance Coordinator

Providence, RI
Part Time
Experienced

Job Title:

Administrative and Finance Coordinator

Location:

Mathewson Street UMC

Position Type:

Part-time

Level/Salary Range:

$30/hour

Hours per week:

8

Supervisor:

Pastor

Time off:

2 weeks

Applications Accepted By:

Email:

Subject Line: Application for Administrative and Finance Coordinator
To: [email protected]		 
Or response to Jazz HR posting

Job Description

Role and Responsibilities

Administrative Assistant will work 8 hours per week with hours set in collaboration with the pastor, usually entailing about 4 hours onsite once a week, and the other hours flexible time offsite. The Administrative Assistant will either perform or oversee volunteers performing tasks including but not limited to:
  • Answering the phone and taking messages
  • Directing incoming mail and emails
  • Filing
  • Maintaining the church calendar in collaboration with renters
  • Forwarding the weekly church calendar to the worship bulletin creator
  • Welcoming and directing visitors/members seeking the pastor or seeking information about the church
  • Maintaining and reorganizing databases of members and donors
  • Creating nametags as needed
  • Managing receipts and submitting once a week to the Finance Secretary
  • Grant reimbursement paperwork
  • Quarterly reports for opioid settlement grant
  • Creating payment vouchers
  • Quickbooks data entry as needed

Qualifications and Education Requirements

Very high proficiency with computers, including Microsoft Office, Word, and Excel
BA level education OR at least 3 years work experience in a similar job
Welcoming and friendly disposition
Highly organized
Impeccable discretion when dealing with confidential donor information
Must be comfortable communicating effectively and respectfully with people from all walks of life, including those experiencing homelessness or mental illness
 
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